Increasing Productivity in the Workplace
Every company should set goals that are aimed at increasing workplace productivity. The more productive and efficient employees are, the easier it is to improve business relationships, keep staff happy and engaged and boost profits.
Here are some key strategies to implement in order to help employees and employers run more efficiently:
#1 – Set time for breaks
Employees don’t have to remain active throughout the entire workday. In actuality, overworking staff can lead to burnout and exhaustion. Take regular breaks as one way to increase productivity. Your employees can recharge and feel rejuvenated when they return to the task after a 10 to 15-minute break.
#2 – Time tracking tasks
Business owners and managers should examine how their teams use their time. Automation software may track a number of metrics, including the amount of time it takes to execute a task and how many tasks are completed each day. Which personnel are productive and which require additional training or testing are revealed through data analysis. If immediate staff changes are required to make up for lost production, they can be made.
#3 – Avoid Multitasking
In an effort to hit or surpass quotas, multitasking played a significant role in the work ethic of the late 20th century. Many businesses now handle numerous activities at once using productivity automation technologies to free up more time to concentrate on key business operations. Your staff may become overloaded and make more mistakes if you manually multitask, especially if someone is overburdened. When employees are able to concentrate on a small number of activities, workplace productivity increases.
#4- Be proactive
A great method is to be proactive and go above what is required to limit, minimise, or eliminate potential future vulnerabilities. Businesses who don’t take the time to prevent disasters in the future could find themselves in a challenging scenario when the disaster comes.
#5 – Limit distractions
To increase workplace productivity, as many distractions as possible should be eliminated because it’s crucial to maintain concentration when working. This is a benefit of working remotely, as opposed to working in an office where background noise from equipment and co-workers must be dealt with. Try asking your office staff to use noise-cancelling headphones and turn off their personal phones unless doing so is essential to their jobs.
#6 – Avoid unproductive meetings
Avoid scheduling meetings that don’t accomplish anything since this will also help you be more productive at work. It’s one thing to hold meetings on issues that are significant, such as an important announcement or adjustment to company policies but if a topic can easily be discussed by email, this method of communication should be preferred.
#7 – Set deadlines
Setting and keeping deadlines is one of the keys to increasing productivity, according to studies. Meeting deadlines consistently indicates dependability and the capacity to remain focused. If a company consistently misses deadlines, it risks losing clients and suppliers in the supply chain. Making sure that objectives are accomplished on time is a duty that comes with owning a business or being in a responsible role.
#8 – Reward hardworking employees
Employee morale can be raised, and they are motivated to work more if their hard work is acknowledged. Your staff will feel more fulfilled and be more productive if you encourage and reward them.
For instance, you can publicise well-executed work using internal communication tools like Slack’s Cheers-for-Peers (where leaders and teammates can commend one another).
Additionally, you can encourage your employee by giving them a wage raise individually or by presenting them with a surprise gift as a thank you.
Continually evaluating your team’s performance and looking for areas for improvement will assist boost overall workplace efficiency. Although there are many tools available that are designed to improve productivity, as a leader in your organisation, you must ultimately be there to support your team.
For help boosting workplace productivity, why not book one of our online workshops or take part in personal business coaching with our experienced team of psychologists? To learn more, give us a call on 1800 327 477 (AU) / 0800 327 477 (NZ) or click here to book online.